Student Employment
Student Employment at the University of Pittsburgh is located inside room 224 of the William Pitt Union as part of the Office of Career Services. Student Employment is responsible for monitoring the non-work study student workforce and administering all aspects of the employment process, including but not limited to: policy enforcement and interpretation; verifying and processing student employment paperwork initiated by university departments; entering all student employee information into the University of Pittsburgh's payroll system; and resolving student payroll problems in a timely and efficient manner. The Student Employment Office at the University of Pittsburgh is committed to promoting the employment of University of Pittsburgh students who are registered and taking classes while working towards an undergraduate or graduate degree (excluding those who qualify for work study).
For more detailed information on Student Employment policies and procedures, please refer to the Student Employment Manual listed below in the Faculty & Staff Resources section.
Student Employment News
August 1, 2007 - Updated Student Employment Policies
July 10, 2007 - Updated I-9 Policies
To ensure that the University of Pittsburgh is fully compliant with federal I-9 regulations, our I-9 policies will be changing. Incomplete or erroneous I-9's will be picked up from Student Employment by the originating department and instructions on correcting any errors will be provided. Please make sure to read the I-9 instructions completely before filling out the I-9. For further assistance, please reference the Student Employment I-9 FAQ listed below in the Faculty & Staff Resources section.
Upcoming Deadlines
The table below contains important dates for Student Employment paperwork processing. Please note that Student Employment payroll periods run from the 16th of the month to the 15th of the following month. The "Paperwork Deadline" is the date on which paperwork for the pay period is due to Student Employment. The "Hourly Cert. Deadline" is the date on which Supplemental Hourly Personnel Certification Reports are due to the Payroll office.
| Pay Period Dates | Payday | Paperwork Deadline | Hourly Cert. Deadline |
| 16th Apr - 15th May | May 30th | May 6th | May 15th |
| 16th Mar - 15th Apr | April 30th | April 7th | April 16th |
| Feb 16th - Mar 15th | March 31st | March 7th | March 17th |
| Jan 16th - Feb 15th | February 19th | February 6th | February 15th |
| Dec 16th - Jan 15th | January 31st | January 4th | January 15th |
Faculty & Staff Resources
Student Employment Manual - The Student Employment Manual contains University of Pittsburgh Student Employment policy and procedure, along with comprehensive instructions on hiring students.
Student Employment I-9 FAQ - The Student Employment I-9 FAQ contains additional information on how to fill out the I-9 for a new student employee. In the future this information will be included in a revised version of the Student Employment Manual.
Student Resources
Student Employment administers and manages the Student Employment program. Student Employment does not find jobs for students at the University. Part-time position vacancies can be accessed by students in a number of ways:
- Student Employment encourages all departments to post their available positions on FutureLinks. FutureLinks offers students the opportunity to view student employment positions, upload their résumé, view departmental contact information, and apply to positions online.
- Hiring departments often post advertisements for available positions throughout campus on bulletin boards. Positions may also be found in the classified section of The Pitt News, the University’s student newspaper.
- Students seeking part-time employment should also directly contact any department they wish to work for. Many departments hire students year round, and once posted, positions fill rather quickly. Timing is everything!